Finding which of your Google Docs someone has access to…

Finding which of your Google Docs someone has access to…

If you’ve been a long-time reader of this blog, you know that we are a HUGE advocate of Google Apps. We strongly encourage one and all to leverage the power of Google Drive for sharing docs/sheets/slides with those in your organization as well as your clients and family and anyone else.

However, what happens when one of your partners lets an employee go who had access to one or more documents in Google Drive? If the partner is also on a Google Apps account, you are good to go because as soon the partner turns off the account or locks the ex-employee out, they lose access to your documents.

The real challenge comes when the partners are not also using Google Apps. This means that the employee had to create their own Google account to access your docs. Even if your partners delete the email address associated with this account, they Google Account associated with it is still alive, well and will have continued access to your docs. But if you use Google Drive a lot, how do you find that needle in the haystack?

Well, given the Google in Google Drive it should come as no surprise that you can do a search in drive for “to:name@domain.com” (without the quotes) where name@domain.com is the individual’s email address you shared with.

Unfortunately, I’ve not found a tool that allows an administrator to do this across their whole domain yet. Anyone else found a solution to this particular problem?

Stalk Me...

Michael Gibbs

I'm a technologist at heart, assisting companies best utilize the Internet to market themselves and sell their products and services online. This includes organizations as large as Google and as small as one or two individuals.
At Over The Top and Exhibit A Communications, I've programmed solutions for Google as well as at least one other company that was later acquired by Google.

I've been CTO of an Internet SaaS company and spent my time pretty evenly between guiding the future technical strategy of the company, architecting software solutions for my dev teams, designing and running a data center to service our clients world-wide as well as being a technical evangalist/sales engineer to our media clients large and small.

I've also been Chief Photographer of the Daily Sun/Post newspaper back when it was a 5-day a week daily newspaper.

I also spent a great many years as a beach lifeguardfor the City of San Clemente as well as Jr. Lifeguard instructor and then as it's program coordinator.
Bragging rights
Private Pilot with Instrument rating and proud husband of soon to be 25 years (and counting).
Stalk Me...

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